Phoenixville Library News & Job Openings

PHOENIXVILLE PUBLIC LIBRARY
Job Description/Posting
Director of Development

Position : Director of Development
Reports To : Library Executive Director

Summary / Main Purpose of Job:
This position is responsible for the assigned tasks and duties that support the work, goals, and objectives of the Phoenixville Public Library and its Foundation. Such activity for this position include but are not limited to public relations, communications, fundraising management and development for the Library and the Library Foundation.

Scope
Organizes, directs and implements fundraising functions and activities including, but not limited to annual appeals, signature events for the Library and the Library Foundation, planned giving, and building the endowment. Prepares grants and manages time lines for grant applications. This position works closely with the Library’s Executive Director to define and recommend fund-raising policy and plans. It is expected that an annually updated development and marketing/pr plans, created by the Director of Development, in collaboration with the Executive Director will establish the Library’s fund raising goals, objectives and action steps and serve as the development director’s guide. Maintain a master data file for all prospects and donors to the Library and the Library Foundation.

Essential Duties and Responsibilities
* Development of the Library’s annual development plan in cooperation with the Executive Director
* Regular review and support of the development plan goals and objectives in keeping with the Library’s short and long range strategic plan
* Regular review and support of the PR/Marketing plan goals and objectives in keeping with the Library’s short and long range strategic goals
* Full participation as cultivator and solicitor of major gift prospects
* Complete special projects as assigned by the Executive Director
* Provide scheduling details for events, programs, grant submissions, annual appeals, newsletters and other development related activity for the Library Board of Trustees
* Outreach within the community
Fund Development
The development director is responsible for the planning, organization, coordination and management of essential fund-raising functions.
* Establish short and long range goals for unrestricted funding sources
* Implement, monitor and maintain goals, objectives, time lines and other management activities related to the Library’s annual, capital, endowment, foundation, research, stewardship, and planned giving programs
* Research public and private granting sources (agencies, corporations and foundations) to identify sources of funding, maintain grant deadlines, pending and completed grants along with monies received
* Maintain all donor records including data entry and acknowledgment of gifts, guiding administration of deferred and planned gifts and execution of the Library’s stewardship efforts
* Ongoing review and cultivation of donors of all levels to the Library
* Full participation as a cultivator and solicitor of major gift prospects in collaboration with the Library’s key volunteers, the Foundation board and the Library board of trustees
* Develop and advance training for volunteers and staff in the area of fund development, as needed
* Produce written reports, including financial and statistical reports and make oral presentations to the Library staff, board and community, as needed and/or directed
* Ensure that all Library fund-raising activities are carried out in accordance with all regulatory and legislative standards and guidelines.

Public Relations and Marketing
Designs and coordinates events/public relations activities that directly complement and enhance the Library’s fund raising program under the overall direction/review of the Executive Director. Responsibilities include, but are not limited to the following essential functions:
* Create a marketing and public relations plan to be established each year
* Work with volunteers to plan and execute the Library’s signature annual event and its related cultivation activities
* Develop all fund-raising related communications including the following: annual report, case statement and related collateral materials such as brochures and newsletters
* Under the overall direction and review of the Executive Director, coordinate media relations and external communications for Library development and fundraising. Coordinate appropriate aspects of communications with PR/marketing consultants
* Maintain the Library’s social media outlets, such as Facebook, twitter, Instagram, etc.
Qualifications /Requirements
* Bachelor’s Degree required, preferably in nonprofit development, business, marketing, or communications.
* 5 years of professional fundraising experience
* Strong partnership-building and event planning skills
* Basic computer literacy skills: MS Word, Excel, PowerPoint, Adobe, Outlook
* Basic Internet and Web searching skills
* Working knowledge of donor management software, preferably Salsa or other platforms
* Excellent interpersonal skills
* Accurate and detail-oriented with the ability to complete work in a timely manner
* Ability to work independently, as part of a team, and in support of co-workers
* Strong verbal and written communication skills
* Excellent organizational and problem-solving skills
* Excellent customer service skills
* Ability to work effectively with a diverse group of people
* Thorough understanding of all components of a diversified funding base

Preferred Skills, Knowledge and Experience
* Master’s degree [Marketing, Business, Communications]
* Experience working or volunteering in a public Library.
* Knowledge of the Phoenixville Area

The following background checks are required:
* Pennsylvania State Police Request for Criminal Records Check
* Department of Public Welfare Child Abuse History Clearance
* Federal Criminal History Record Information

Hours and Pay
This is a full time exempt position.
The salary range is from $45,000- $55,000 depending on experience, plus benefits.
Equal Opportunity Employer

Submit cover letter and resume to:
Lara Lorenzi, Executive Director
Phoenixville Public Library
183 Second Avenue, Phoenixville, PA 19460-3243
or by e-mail to llorenzi@ccls.org

The Phoenixville Public Library currently seeks three (3) Trustees to be seated on its Board of Trustees beginning July 2019. 

As a Trustee, the successful applicants will be responsible for oversight of the library, serving on a board of nine (9).  All positions fulfill a three (3) year term.  As Trustees, the applicants are expected to act in the best interest of the Phoenixville Public Library, in promotion of and in furtherance of the Library’s Mission, which is to provide access to information and services that address the educational, cultural, and recreational needs of the community the library serves.  The applicants are expected to familiarize themselves with the bylaws, policies, and operations of the library.  Prior non-profit experience, particularly with regard to finance/accounting is preferred, but not required. Further information about the Phoenixville Public Library can be found on its website at www.phoenixvillelibrary.org. 

Board Expectations

Advocacy and Personal Involvement

• Board members are expected to be zealous advocates on our behalf, to be enthusiastic communicators of our mission and vision, and to play an integral role in our leadership.
• Board Meeting Attendance –Monthly meeting attendance of approximately 2.5 hours.
• Committee Participation – Actively participate on one or more committees.
• Recruitment – Identify strong candidates for committee work, community advocacy, or fund-raising whom will represent Phoenixville Public Library.
• Participation and attendance at all major fundraising events, currently one (1) per year. (This includes purchasing tickets for all major events, possible donation of goods or services for the event.)

Financial Expectations

• Annual Support – Make a personal annual gift at an appropriate level outside of major event attendance.

Applications are due on or before April 5, 2019.  Invited applicants will be expected to interview jointly with the Board of Library Trustees and Board of School Directors of the Phoenixville Area School District that date will be announced no later than April 30, 2019.  Appointments to the Library Board shall be made by the Board of School Directors thereafter.  Applications should be sent to both of the following:

Dr. Alan Fegley, PASD Superintendent
386 City Line Avenue
Phoenixville, PA 19460
fegleya@pasd.k12.pa.us

AND

Lara Lorenzi, Executive Director
Phoenixville Public Library
183 2nd Avenue
Phoenixville, PA 19460
llorenzi@ccls.org

Applications should include a letter addressed to Ms. Lorenzi and Dr. Fegley explaining why the applicant wishes to be a Library Trustee and summarizing the applicant’s qualifications and experience.  Resumes and references are required.

VOLUNTEER POSITION

TITLE: ADULT PROGRAMS ASSISTANT

HOURS: 2-3 evening hours, 3-4 times per month

SUPERVISOR: Adult Services Director

OBJECTIVE: To set up for, assist at, and clean up after the Library’s special programs for adults.

THE PERSON IN THIS POSITION WILL BE RESPONSIBLE FOR
* Setting up chairs, tables, refreshments for Library programs according to instructions of Adult Services Director and program presenter.
* Setting up and troubleshooting audio/visual aids (laptop, projector, sound system, whiteboard, etc.) needed by the program presenter.
* Operating Library’s camcorder to record designated presentations.
* Ushering and maintaining order in the room during programs.
* Communicating an accurate head count of attendees to Adult Services Director.
* Putting away chairs, tables, AV equipment, etc., following program.

DESIRED QUALIFICATIONS/SKILLS
* Physical stamina with ability to lift and move up to 40 lbs. of equipment.
* Tech savviness for setting up and troubleshooting computer and AV system issues.
* Ability to interact well with the public and to express one’s self effectively.
* Ability to follow oral and written instructions.
* Attention to detail.
* Ability to work as part of a team.

TRAINING
* An orientation will be provided by the Adult Services Director, with on-the-job follow-ups as needed.

All Library volunteer positions require criminal background checks, both Federal and State, as well as child abuse clearances.  Reimbursement for clearances will be made to the successful applicant after 6 months of volunteer work with the Library.

To apply, contact Mark Pinto, Adult Services Director, at 610-933-3013 x132 or mpinto@ccls.org.

Phoenixville Public Library will launch its museum pass lending program in June.  You will be able to use your Chester County Library System card to gain free access to museums and other popular attractions in the Philadelphia area.  Passes will be available for:

• Academy of Natural Sciences
• Chanticleer Gardens
• Elmwood Park Zoo
• Morris Arboretum
• Museum of the American Revolution (already available!)
• Mütter Museum
• National Constitution Center
• Pennsylvania Academy of the Fine Arts
• University of Pennsylvania Museum
• Wharton Esherick Museum

We will be rolling out these passes during the month of June as we receive them.  The passes will be available for FREE 3-day checkout to patrons age 18 or older with an up-to-date library card in good standing.  Holds may be placed in person or by phone to 610-933-3013 x121.  For more information, call 610-933-3013 x132 or e-mail mpinto@ccls.org.

Are you looking for a rewarding volunteer experience?  The Phoenixville Public Library Adult Services Department is looking for additional individuals to instruct patrons one-on-one in the basics of using computers and the Internet.  Fluency in the use of computers, laptops, smartphones, standard office productivity software, e-mail, the Web, and social networking tools is required, as are strong communication and interpersonal skills, friendliness, patience, and approachability.

Availability of two hours a week is desired.  Daytime and evening hours are available.  Applicant must submit to criminal background checks and child abuse clearance.  If interested, or for more information, see Mark Pinto, Adult Services Director, call 610-933-3013, Ext. 132 or e-mail mpinto@ccls.org.

Effective Monday, November 28, the Library will open daily at 9:30 AM.  Closing times will remain the same.

Need Internet access at home, on vacation, or on the road for your business?  Phoenixville Public Library has partnered with T-Mobile to offer a limited number of mobile hotspots to our patrons for a nominal fee.  The Library hotspot program allows Chester County Library System card holders to access unlimited, high-speed Internet service anywhere a T-Mobile signal can be received.  Connect up to ten devices at a time, including desktops, laptops, tablets, smartphones, etc.  Phoenixville Library offers hotspots for 7 or 14 day loan periods.  Rental fee is $14.00 for 7 days or $28.00 for 14 days.  Hotspots must be picked up from and returned to the Phoenixville Library’s Adult Circulation Desk, and are not reservable in advance.  Eligible borrowers must be at least 18 years of age, have an up-to-date library card and registration, have a library account in good standing (no fines or fees owed or other restrictions), and must pay the rental fee at the time of pickup.  Hotpots MAY NOT be returned to the outside bookdrops ($5.00 fine will apply).  For more information, call 610-933-3013 x122 or x132.

Mobile printing is now available at Phoenixville Public Library.  With the Library’s new MobilePrint Service, you can use your personal computer or mobile device to print to the Library’s printers from anywhere!  Did your home printer crash?  Are you on the go and need to print something from your smartphone or tablet?  Simply submit the documents for printing and come to the Library to release and pick them up, using an e-mail address.  To print from a home or office laptop or desktop, visit http://www.printeron.net/ppl/secondavenue.  To print from a tablet or smartphone app, install the PrinterOn app, available for free from your device’s app ‘store’, and search for Phoenixville.  You may also e-mail from any device to the Library’s print system at ppl-secondavenue-bw@printspots.com (black and white printouts) or ppl-secondavenue-color@printspots.com (color printouts).  Regular printing charges apply.  For more information, call 610-933-3013 x132.

The Library recently received a donation of a desktop video magnifier, for use in enlarging printed type, pictures, handwriting, and small details.  It is available for patron use at the Information Desk in the Adult Library.  Magnification level and display colors can be adjusted, and the device is simple to operate.  For more information, call 610-933-3013 x132.

Due to the inclement weather, the Library is closed today, Tuesday, December 10.  We expect to reopen at 9 AM on Wednesday, December 11.