Phoenixville Library News & Job Openings

Position: Office Manager, Part-time
Phoenixville Public Library
Position Type: Part-time/Non-Exempt
Salary Information: $15-$19/hr. based on experience
Hours: 20/week, 9am-1pm Monday through Friday, occasional night hours as needed
Deadline: Applications will be accepted until position is filled. Original posting date: February 14,2023.
Submit Cover letters and resumes to Lara Lorenzi, Executive Director
Mail: 183 Second Ave, Phoenixville, PA 19460, e-mail: llorenzi@ccls.org or Fax: 610-933-4338

The Phoenixville Public Library is a non-profit organization with the mission of providing access to educational, cultural, and recreational resources for the community it serves. The library currently seeks an Office Manager who will work closely with the Executive Director and the Development Director. This position is responsible for performing administrative financial duties and administrative support, as well as supporting the functions of the Library’s office. The candidate must be highly organized, flexible, and highly motivated.

Essential Duties
* Organize & maintain all office operations and procedures such as automated bookkeeping (QuickBooks Online)
* Supports the administrative work of the Library including maintaining and ordering supplies, vendor relationships as it pertains to the office and office equipment, sorting mail, recording gifts in donor database and sending donation acknowledgements
* Perform all accounts payable and accounts receivable functions, including vendor and customer records
* Prepare monthly payroll check reimbursements and submit all required federal, state and local payroll taxes (including w-2’s) as directed by the School District & Treasurer
* Provide Executive Director & Treasurer with financial statements for monthly Library Board meeting and assist the Executive Director with coordination of all materials & mailings for Board Meetings
* Reconcile all bank statements & provide monthly check detail report
* Maintain & reconcile petty cash & cash advance accounts and receipts
* Review daily income received from Library Circulation operations, copy machine, development & passports; Liaise with Circulation Manager regarding cash register receipts; prepare bank deposits weekly
* Assist the Executive Director and Treasurer with the annual budget preparation by providing appropriate chart of account breakdowns
* Assist Director of Development & Executive Director with financial records as needed for grant applications
* Maintain accurate accounting for all fundraising efforts
* Process & document financial transactions & prepare reports of the Library Foundation as directed by Executive Director & Treasurer
* Provide information as needed for annual audit and provide support for the Executive Director during the audit process

Knowledge/Skills/Abilities
* Ability to keep accurate records & prepare reports by established deadlines
* Excellent oral & written communication and interpersonal skills;
* Strong organizational skills, ability to work independently or as part of a team
* Ability to handle confidential and sensitive information in a professional manner
* Dependable and able to prioritize and meet deadlines
* Proficient in MS Office Suite including but not limited to Excel, Word, Outlook
* Proficient in QuickBooks Online and its reporting components
* Internet and Web searching skills
* Working knowledge of donor management software

Requirements:
* Pennsylvania State Police Request for Criminal Records Check
* Department of Public Welfare Child Abuse History Clearance
* Federal Criminal History Record Information

Ability to handle, lift and move library materials up to 25 pounds, to operate a keyboard and a variety of computer programs, office machines and cash register; to push book carts weighing up to 125 pounds, and to stand several hours, sit, walk, stoop, kneel, crouch or squat, climb stairs, use step stools or ladders, work with arms above shoulder height and twist or rotate at the waist, and reach within confined areas. Close vision is required in order to read small print and a computer monitor.

Position: Youth Services Librarian, Part-time
Phoenixville Public Library
Position Type: Part-time/Non-Exempt
Salary Information: $15-$20/hr. based on experience
Hours: 20/week, 9am-2pm Monday through Thursday, occasional night and Saturday hours as needed
Deadline: Applications will be accepted until position is filled. Original posting date: February 13,2023
Submit Cover letters and resumes to Tegan Conner-Cole, Director of Youth Services.
Mail: 183 Second Ave, Phoenixville, PA 19460, e-mail: tconnercole@ccls.org or Fax: 610-933-4338
______________________________________________________________________________
The Phoenixville Public Library is seeking an Assistant Youth Librarian for a 20-hour per week position. The Library is the third busiest library within the Chester County Library System. The Phoenixville Public Library is known for its quality children’s programming and we are seeking an enthusiastic and dedicated member for our team. Responsibilities for this position include developing, promoting, and implementing effective programming for children, including stories, music, and crafts, and teens. Promoting youth services, performing reader’s advisory, compiling statistical information based on programs and attendance, and providing a high level of customer service are some of the additional responsibilities of this position. This position reports to the Director of Youth and Young Adult Services.
Knowledge/Skills/Abilities:
* Working knowledge of child and teen development from birth to teen years
* Ability to develop, coordinate, and implement children’s programming including STEAM for all ages
* Ability to develop, coordinate and implement young adult programming
* Experience in leading story times and other types of programming
* A desire to develop a love of literacy in children
* Ability to provide readers advisory and reference services to children, their caregivers, etc.
* Assist in promoting library use, especially programs and services of the children’s and young adult departments
* Working knowledge of the principles and practices of public libraries
* Ability to deliver high quality customer service
* Ability to work with the public more specifically with children and their caregivers
* Ability to communicate clearly and effectively through written and oral communication
* Function well within a busy environment
* Ability to work well within a team environment
* Possess an attention to detail
* Ability to establish and maintain effective working relationships
* Ability to work independently
* Compiles statistical data such as tracking program attendance to be used in statistical reports

Requirements:
* Enrolled in Library Science Master’s Degree Program, Master’s Degree in Library Science, or equivalent education.
* Criminal Background checks- State and Federal
* Child Abuse Clearance Check
* Working knowledge of MS Office including but not limited to Word, Outlook, and Publisher.
* Ability to handle, lift and move library materials up to 25 pounds, to operate a keyboard and a variety of computer programs, office machines and cash register; to push book carts weighing up to 125 pounds, and to stand several hours, sit, walk, stoop, kneel, crouch or squat, climb stairs, use step stools or ladders, work with arms above shoulder height and twist or rotate at the waist, and reach within confined areas. Close vision is required in order to read small print and a computer monitor.

Trustee Opening Announcement

The Phoenixville Public Library currently seeks three (3) Trustees to be seated on its Board of Trustees beginning July 2023. As a Trustee, the successful applicants will be responsible for oversight of the library, serving on a board of nine (9). Two of the positions are for a three (3) year term that ends June 30, 2026. One is to complete a term that ends, June 30, 2025. As Trustees, the applicants are expected to act in the best interest of the Phoenixville Public Library, in promotion of and in furtherance of the Library’s Mission, which is to provide access to information and services that address the educational, cultural, and recreational needs of the community the library serves. The applicant is expected to familiarize themselves with the bylaws, policies, and operations of the library. Prior non-profit experience, particularly with regard to finance/accounting is preferred, but not required. Further information about the Phoenixville Public Library can be found on its website at https://phoenixvillelibrary.org/.

Board Expectations
Advocacy and Personal Involvement
* Board members are expected to be zealous advocates on our behalf, to be enthusiastic communicators of our mission and vision, and to play an integral role in our leadership.
* Board Meeting Attendance –Monthly meeting attendance of approximately 2 hours.
* Committee Participation – Actively participate on one or more committees.
* Recruitment – Identify strong candidates for committee work, community advocacy, or fund-raising whom will represent Phoenixville Public Library.
* Participation and attendance at all major fundraising events, currently one (1) per year. (This includes purchasing tickets for all major events, possible donation of goods or services for the event.)
Financial Expectations
* Annual Support – Make a personal annual gift at an appropriate level outside of major event attendance.

Applications are due on or before Friday April 7, 2023. Invited applicants will be expected to interview separately with the Board of Library Trustees and Board of School Directors of the Phoenixville Area School District. That date will be announced no later than May 22, 2023. Appointments to the Library Board shall be made by the Board of School Directors thereafter.
Applications should be sent to both of the following:

Dr. Alan Fegley, PASD Superintendent
386 City Line Avenue
Phoenixville, PA 19460
fegleya@pasd.k12.pa.us

and
Lara Lorenzi, Executive Director
Phoenixville Public Library
183 2nd Avenue
Phoenixville, PA 19460
llorenzi@ccls.org

Applications should include a letter addressed to Ms. Lorenzi and Dr. Fegley explaining why the applicant wishes to be a Library Trustee and summarizing the applicant’s qualifications and experience. Resumes and references are required. The Phoenixville Public Library is an EOE.

Position: Office Manager, Part-time
Phoenixville Public Library
Position Type: Part-time/Non-Exempt
Salary Information: $15-$17/hr. based on experience
Hours: 20/week, 9am-1pm Monday through Friday, occasional night hours as needed
Deadline: Applications will be accepted until position is filled. Original posting date: November 15, 2022
Submit Cover letters and resumes to Lara Lorenzi, Executive Director
Mail: 183 Second Ave, Phoenixville, PA 19460, e-mail: llorenzi@ccls.org or Fax: 610-933-4338

The Phoenixville Public Library is a non-profit organization with the mission of providing access to educational, cultural, and recreational resources for the community it serves. The library is currently seeks an Office Manager who will work closely with the Executive Director and the Development Director. This position is responsible for performing administrative financial duties and administrative support, as well as supporting the functions of the Library’s office. The candidate must be highly organized, flexible, and highly motivated.

Essential Duties
• Organize & maintain all office operations and procedures such as automated bookkeeping (QuickBooks)
• Supports the administrative work of the Library including maintaining and ordering supplies, vendor relationships as it pertains to the office and office equipment, sorting mail, recording gifts in donor database and sending donation acknowledgements
• Perform all accounts payable and accounts receivable functions, including vendor and customer records
• Prepare bi-monthly payroll check reimbursements and submit all required federal, state and local payroll taxes (including w-2’s) as directed by the School District & Treasurer
• Provide Executive Director & Treasurer with financial statements for monthly Library Board meeting and assist the Executive Director with coordination of all materials & mailings for Board Meetings
• Reconcile all bank statements & provide monthly check detail report
• Maintain & reconcile petty cash & cash advance accounts and receipts
• Review daily income received from Library Circulation operations, copy machine, development & passports; Liaise with Circulation Manager regarding cash register receipts; prepare bank deposits weekly
• Assist the Executive Director and Treasurer with the annual budget preparation by providing appropriate chart of account breakdowns
• Assist Director of Development & Executive Director with financial records as needed for grant applications
• Maintain accurate accounting for all fundraising efforts
• Process & document financial transactions & prepare reports of the Library Foundation as directed by Executive Director & Treasurer
• Provide information as needed for annual audit and provide support for the Executive Director during the audit process

Knowledge/Skills/Abilities
• Ability to keep accurate records & prepare reports by established deadlines
• Excellent oral & written communication and interpersonal skills;
• Strong organizational skills, ability to work independently or as part of a team
• Ability to handle confidential and sensitive information in a professional manner
• Dependable and able to prioritize and meet deadlines
• Proficient in MS Office Suite including but not limited to Excel, Word, Outlook
• Proficient in QuickBooks Online and its reporting components
• Internet and Web searching skills
• Working knowledge of donor management software

Requirements:
• Pennsylvania State Police Request for Criminal Records Check
• Department of Public Welfare Child Abuse History Clearance
• Federal Criminal History Record Information

Ability to handle, lift and move library materials up to 25 pounds, to operate a keyboard and a variety of computer programs, office machines and cash register; to push book carts weighing up to 125 pounds, and to stand several hours, sit, walk, stoop, kneel, crouch or squat, climb stairs, use step stools or ladders, work with arms above shoulder height and twist or rotate at the waist, and reach within confined areas. Close vision is required in order to read small print and a computer monitor.

Position: P/T Circulation Assistant
Reports To: Circulation Manager

Summary / Main Purpose of Job:
The Phoenixville Public Library is a non-profit organization with the mission of providing access to educational, cultural, and recreational resources for the community it serves. The Phoenixville Public Library is an Equal Opportunity Employer. The library is currently seeking part-time circulation assistant who will report to the Circulation Manager. Part-time circulation assistants are responsible for performing all circulation duties in a timely, efficient manner.

Essential Duties and Responsibilities
* Must have the ability to work in a fast-paced environment and have excellent customer service and computer skills.
* Performs all circulation desk duties using computerized system
* Check materials in/out/renew materials
* Reserve materials
* Issues new patron cards/updates cards
* Manages the routing of Holds
* Handle financial transactions accurately.
* Collect patron fines and fees with knowledge of using a cash register
* Performs all opening/closing procedures in work area/public areas
* Turn on/off all computers/copiers/printers
* Empty book drops
* Notifies patrons about reserved materials
* Update computer records, as requested.
* Performs basic reference work or refers it to senior staff in charge
* Assists patrons in locating materials through the library catalog
* Assisting patrons with finding library materials, providing reader’s advisory, answering basic computer queries, and monitoring appropriate use of the facility.
* Inspect returned materials for damage.
* Perform circulation procedures effectively and accurately according to the principles of quality customer service.
* Greets, direct, and provide information to library customers and performs a variety of clerical tasks related to the processing, sorting and circulation of library materials.
* Respond to incoming telephone calls and provide basic assistance with directional, instructional and informational inquiries at the circulation desks and public workstations.
* Keep abreast of all System changes and improvements.
* Keep pace with all library policies, staff meeting minutes and changes in Procedure Manual.
* Attend online educational programs for staff development, basic computer, or Internet education, as requested or assigned by the Circulation Manager. Attendance of department meetings in coming times.
* Be a “greeter” at the entrance of the library to make sure patrons are wearing mask or facial covering properly.
* Clean and disinfect high touch areas of the circulation desks and of public spaces.

Qualifications/Requirements
* High School Diploma or General Education Degree (GED), some college preferred.
* Basic office skills (typing, filing, answering phones, etc.).
* Previous experience working in library with computerized systems (preferred).
* Customer service skills.
* Basics knowledge and use of computers, e-mail, and the internet. Knowledge of Microsoft Office (preferred)

Physical Demands:
While performing the duties of this position, the employee is frequently required to sit; walk; stand; bend at the waist while working; kneel, stoop, crouch or squat; talk or hear; handle and lift up to 25 pounds; push a cart of books that weighs up to 125 pounds; and sit at a computer terminal for up to 4 hours at a time. Occasionally, the employee will need to work with arms above shoulders or reach above shoulder height. The specific vision requirements for this position are as follows:
* Close vision.
* Color vision.
* Ability to read and alphabetize and place items in numeric order.

The following background checks are required:
* Pennsylvania State Police Request for Criminal Records Check
* Department of Public Welfare Child Abuse History Clearance
* Federal Criminal History Record Information

Hours:
Looking for two hires:
Wednesday from 1 P.M. to 5 P.M., Thursdays from 5 P.M. to 8 P.M. and the first Saturday of every month
Tuesdays from 5 P.M. to 7 P.M., Wednesdays from 5 P.M. to 7 P.M. and the first Saturday of every month

Salary: $13/hour

Submit cover letter and resume to:
Christine Nicholson
Circulation Manager and Volunteer Coordinator
Phoenixville Public Library
183 Second Avenue, Phoenixville, PA 19460-3243
E-mail to cnicholson@ccls.org
Phone: 610-933-3013 ext. 122

The Phoenixville Public Library currently seeks three (3) Trustees to be seated on its Board of Trustees beginning July 2022. As a Trustee, the successful applicants will be responsible for oversight of the library, serving on a board of nine (9). These positions are for a three (3) year term that ends June 30, 2025. Two (2) incumbent board members are applying for the current openings. As Trustees, the applicant is expected to act in the best interest of the Phoenixville Public Library, in promotion of and in furtherance of the Library’s Mission, which is to provide access to information and services that address the educational, cultural, and recreational needs of the community the library serves. The applicant is expected to familiarize themselves with the bylaws, policies, and operations of the library. Prior non-profit experience, particularly with regard to finance/accounting is preferred, but not required. Further information about the Phoenixville Public Library can be found on its website at https://phoenixvillelibrary.org/.

Board Expectations
Advocacy and Personal Involvement
* Board members are expected to be zealous advocates on our behalf, to be enthusiastic communicators of our mission and vision, and to play an integral role in our leadership.
* Board Meeting Attendance –Monthly meeting attendance of approximately 2 hours.
* Committee Participation – Actively participate on one or more committees.
* Recruitment – Identify strong candidates for committee work, community advocacy, or fund-raising whom will represent Phoenixville Public Library.
* Participation and attendance at all major fundraising events, currently one (1) per year. (This includes purchasing tickets for all major events, possible donation of goods or services for the event.)
Financial Expectations
* Annual Support – Make a personal annual gift at an appropriate level outside of major event attendance.

Applications are due on or before Friday April 1, 2022. Invited applicants will be expected to interview separately with the Board of Library Trustees and Board of School Directors of the Phoenixville Area School District. That date will be announced no later than May 21, 2022. Appointments to the Library Board shall be made by the Board of School Directors thereafter.
Applications should be sent to both of the following:

Dr. Alan Fegley, PASD Superintendent
386 City Line Avenue
Phoenixville, PA 19460
fegleya@pasd.k12.pa.us

and

Lara Lorenzi, Executive Director
Phoenixville Public Library
183 2nd Avenue
Phoenixville, PA 19460
llorenzi@ccls.org

Applications should include a letter addressed to Ms. Lorenzi and Dr. Fegley explaining why the applicant wishes to be a Library Trustee and summarizing the applicant’s qualifications and experience. Resumes and references are required. The Phoenixville Public Library is an EOE.

The Phoenixville Public Library currently seeks two (2) Trustees to be seated on its Board of Trustees beginning July 2021.  See announcement below.

Library Trustee Opening Notice Spring 2021

The Library has expanded its two-for-one media rental deal to Thursdays! Now you can rent two feature DVDs, audiobooks, or videogames for $2.00 on Tuesdays AND Thursdays!  Call 610-933-3013 x121 for more information.