Public Meeting Rooms
Looking for a nice place to have your next group gathering?
Hold it here at the Library!
Phoenixville Public Library’s meeting rooms are used for Library and School District purposes and are also provided to the public for cultural, civic and educational purposes. There are two rooms that are available for use. Meeting rooms will, to the extent that is legal and consistent with Library policies, be made available to the public on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Permission to meet at the Library does not constitute an endorsement of that group’s policies or beliefs. Attendance at meetings is limited by order of the Fire Marshall.
See full Meeting Room Policy here.
View meeting room application here.
Large Public Meeting Room– Available to the public
– Maximum 49 persons
– Light refreshments permitted as approved by the Library
– Maximum capacity for these rooms is in compliance with local fire codes. The maximum capacity code must be strictly enforced and should be considered when scheduling.
Small Public Meeting Room
– Available only for Library, School District or community sponsored meetings/events
– Capacity: 14-25 people (depends on table configuration)
– Includes use of dry erase board and Internet-enabled monitor for presentations or Zoom sessions
Scheduling of meetings sponsored by the Library will take precedence; therefore it may be necessary in very unusual circumstances to preempt the booking of another organization. When this happens, the Library will contact the representative of the booking organization as soon as possible – fee will be reimbursed
Applicants must be age 18 or older.
Scheduling of meetings sponsored by the Library will take precedence; therefore it may be necessary in very unusual circumstances to preempt the booking of another organization. When this happens, the Library will contact the representative of the booking organization as soon as possible – fee will be reimbursed.
In the event of an emergency or weather closing, the Library will not remain open for meeting room use and will not notify program organizers – fee will be reimbursed. A planned closing, due to inclement weather, is coordinated with the School District. If the School District (#856) is closed then the Library is closed. If the Library closes due to an emergency or weather, the organization’s contact person will be contacted by the Library. It is the responsibility of the organization to notify attendees of the cancellation.
What if I need to cancel? In the event that an organization cancels its meeting, the organization’s designated representative will notify the Library as soon as possible. The fee will be refunded if Cancellation is made within 7 days of the scheduled event.
| Facility | Non-Profit | For-Profit | Repetitive Use (> 6X/Year) | Fund-Raising or Charging Admission |
|---|---|---|---|---|
| Community Room | $100.00 | $150.00 | $125.00 per Use (For Profit) | $150.00 |
| Harrop Room – Full Day | $75.00 | $75.00 | $75.00 per Use | $75.00 |
| Harrop Room – Half Day | $37.50 | $37.50 | $25.00 per Use | $37.50 |
